Window on Workday
Stay tuned to the monthly Window on Workday newsletter for updates on new features, tips for enhancing your user experience, and important announcements.
Check out Window on WorkdayGet the latest news about Workday!
The monthly Window on Workday newsletter delivers the latest scoop on new features, user experience tips, and important announcements.
Read the current issueWelcome!
Welcome to the Workday webpage, your one-stop shop for information about Workday. We’re glad you’re here! Here, you’ll find the latest news about Workday and much more!
What is Workday?
Workday is a comprehensive human resources and financial management system that brings together a wide range of HR (Human Resources) and Finance functionality into one single and inclusive system. Watch a fun video to see what makes Workday so cool!
Empowering Employees
Workday enables process efficiencies across the University and empowers our community with access to powerful tools to make timely strategic decisions. Through Workday, employees can use a variety of self-service functionalities to customize their personal information and profile, as well as access job-related data to inform decisions. In Workday there are many tools at our fingertips that make us all more effective and improve how we operate as a higher-ed institution.
Resources & Support
Workday Launch Support Service
A collaborative team of HR, Finance, Payroll and ITS staff are available to help employees with any Workday system issues.
Submit a Workday Help Ticket
Workday Transformation Team
Visit the Workday Transformation Team in Microsoft Teams to access downloadable versions of Workday resources, like the FAQ document, job aids and other resources as they become available.
Visit the Workday Transformation TeamTraining Resources
General Workday Resources
Job Aids, Videos and Demos
Employees have access to numerous training resources to help them learn to use the new Workday system. Workday training covers the tasks within and functionality of the system using a blended approach, including Job Aids, Demos, Videos, and Webinar recordings. All these resources are available in the Workday Transformation Team following this path:
Workday Transformation Team -> General channel -> Files tab -> Select the folder and file based on the type of training resource you are looking for.
Important to note: The Workday Transformation Team houses the most recent versions of all Workday training materials. Employees should access training resources directly from this Teams site, as job aids may be updated to reflect changes and/or user feedback.
Job Aids and Related Demos
Documents with step-by-step instructions and screenshots explaining how to complete a task or process in Workday.
In the Job Aids and Related Demos folder
Videos and Demos
Short tutorial videos demonstrating how to use many Workday applications and how to complete a variety of tasks through Employee Self-Service (ESS) and Manager Self-Service (MSS) features and functionality.
In the Videos and Demos folder
Webinar Recordings
Recordings of the Workday Webinars are available in the Videos and Demos folder. These sessions were originally held throughout December 2022 and January 2023 and covered especially complex processes and/or tasks. Learn about the following topics by viewing the recordings:
Manager Self-Service
Participants will learn to utilize the MSU Denver Workday system as needed to complete daily job duties and applicable managerial tasks at go-live. Time Off/Absence, as well as staffing topics will be covered. Participants will learn about the Team Absence Application, Position Management, the Hiring and Termination processes, and Job Changes.
Expenses for Travel
Participants will learn to utilize the MSU Denver Workday system as needed to complete administrative financial tasks. In this session we will focus on how to create a Spend Authorization and how to create an Expense Report.
Requisitions & Receipts
Participants will learn to utilize the MSU Denver Workday system as needed to complete administrative financial tasks. In this session, we will focus on how to create a Finance Requisition, create a Receipt, and make a Receipt Adjustment.
Procurement
Participants will learn to utilize the MSU Denver Workday system as needed to complete administrative financial tasks. In this session we will focus on the Procurement Card Transaction Verification process.
Maximizing Workday
Workday Tips: Here are some Workday Tips to maximize your Workday usage and enhance your experience using Workday.
Essential Workday Tasks: See below the 10 most common actions employees, especially newly-hired employees, should be taking in Workday to maximize their Workday profile and usage.
Top 10 Workday Tasks
Discover the key tasks and actions that employees, especially new hires, commonly perform in Workday. For detailed instructions on each task, refer to the corresponding step-by-step job aid. You’ll find all job aids conveniently located in the Job Aids and Related Demos folder within the Workday Transformation Team in Microsoft Teams.
- Learn to navigate Workday
- Learn to use Workday effectively using the Employee_Navigation_Getting Started in Workday for Employees_Job Aid in the Getting Started & Navigation subfolder.
- Set up Workday Mobile
- Download and set up the Workday Mobile app using the Employee_Mobile_Workday Mobile_Job Aid in the Getting Started & Navigation subfolder.
- Personalize your Workday profile
- Add or update your profile picture using the Employee_Personal Information_Change my Photo_Job Aid in the Personal Information subfolder.
- Keep contact information current
- Manage personal details (address, phone number, etc.) using the Employee_Personal Information_Manage Contact Information_Job Aid in the Personal Information subfolder.
- Verify personal information
- Confirm and edit (if needed) your birth date and Social Security number using the Employee_Personal Information_Verify Personal Information_Job Aid in the Personal Information subfolder.
- Manage direct deposits
- Set direct deposit preferences using the Employee_Pay_Manage Payment Elections_Job Aid in the Pay subfolder.
- Adjust tax withholdings (W-4)
- Update tax withholding information using the Employee_Pay_Complete Tax Withholdings_Job Aid in the Pay subfolder.
- Access payslips
- View or print payslips using the Employee_Pay_View Print Payslips_Job Aid in the Pay subfolder.
- Change benefits for a life event
- Update benefits information for life events using the Employee_Benefits_Change Benefits for Life Event_Job Aid in the Benefits subfolder.
- Manage beneficiaries
- Add or modify beneficiaries using the Employee_Benefits_Add or Change Beneficiaries_Job Aid in the Benefits subfolder.
Project Background
The Workday Project is a major institution-wide initiative that was made possible by generous funding from the State of Colorado. Learn why and how MSU Denver decided to implement Workday as their new Enterprise Resource Planning system on the Workday Project Background webpage.
Recent News
Stay tuned to the Early Bird to stay updated on important need-to-know Workday information.
September 26, 2024
The resource will provide easy access to members’ contact information. Employees are encouraged to update their details.
September 26, 2024
Employees are encouraged to update their personal information to aid Human Resources equity efforts.
September 20, 2024
New process reduces emails and increases efficiency and Worktag accuracy.
September 3, 2024
Office of the Controller adds flexibility to the process based on department feedback.
June 24, 2024
Staff Senate, HR and ITS promote inclusivity by expanding employee choice within Workday, Outlook and Banner.
May 10, 2024
Professional-staff members are encouraged to attend one of the two upcoming workshops or use job aids to prepare.
May 7, 2024
Employees can document their experiences, capturing professional-development goals and aspirations.
May 3, 2024
Communication, data integrity and more robust trainings identified as key areas of opportunity.